MAC Board Minutes May 21, 2012

Montessori Academy of Colorado (MAC)

2500 Curtis Street

Denver CO, 80205

 

Board of Directors (BOD) Meeting Minutes

May 21, 2012

 

Board Members in Attendance:  Ryan Blake, Zach Chenault, Jennifer Crossett, Bryon Farnsworth, Colleen Hackley, Rebecca Hudson, Matt Parsons, Chuck Raisch, Katie van Heuven

 

Board Members Absent: Christopher Bracken, Heather Day-Richter,

 

Staff:  RB Fast, Nancy James

 

Guests:  None

 

  1. 1.    Welcome
    1. Parsons called the meeting to order at 6:00 PM

 

  1. 2.    Approve April 2012 Minutes
    1. Approval of the April 23, 2012 board meeting minutes was set in motion by van Heuven and seconded by Raisch, all in favor (8), all opposed (0), abstain (1), absent (2) – the April, 2012 minutes were approved.

 

  1. 3.    Financials Update
    1. Net income was positive for the month.
    2. Cash position continues to rise.
    3. Miscellaneous fees were for routine attorney fees, basic maintenance and painting.

 

  1. 4.    Executive Director (ED) and Enrollment Report
    1. Executive Director (ED)
      1.                                           i.    Governor Hickenlooper visited MAC to sign HB1276.
      2.                                          ii.    MAC received official notification for the fine motor manipulatives waiver.
      3.                                         iii.    Working on details for the community room build out.
      4.                                         iv.    Moving up ceremony will take place on Thursday May 24th
      5.                                          v.    Summer planning is underway.  The theme for the summer is “Life on the Farm.”
      6.                                         vi.    A number of staff changes are going on at MAC.  Hiring to backfill is underway.
      7.                                        vii.    Working with a new contractor to improve the MAC website.
  2. Enrollment Report
    1.                                           i.    Hitting peak enrollment this month.
    2.                                          ii.    Classrooms are pretty full this summer.
    3.                                         iii.    There is currently a trend where fewer children are dis-enrolling and MAC is starting to examine the transition schedule.

 

 

 

  1. 5.    Committee Updates and Reports
    1. BOD Development – Planning for the next election cycle is underway.  Parents are being polled to gauge interest in joining the BOD.
    2. Strategic Planning – No updates.
    3. Fundraising – Pavers will be presented at the moving up ceremony.
    4. PMAC – Jon Folkestad is going to be the new PMAC president
    5. Gala – Co-chairs for next year are being investigated.  Gala locations are also being scouted.
    6. Communications – Second meeting has taken place.  Turnout was good.  Three to four parents are interested in joining the committee.

 

  1. 6.    Executive Session
    1. Entrance into executive session was set into motion at 6:52 PM by Crossett and seconded by Chenault, all in favor (9), all opposed (0), abstain (0), absent (2).
    2. Exited out of executive session was set into motion at 6:59 PM by van Heuven and seconded by Parsons, all in favor (9), all opposed (0), abstain (0), absent (2).

 

  1. 7.    Roof & Community Room Discussion
    1. MAC has received a proposal from a roofing company to replace the roof on the building.
      1.                                           i.    Approval of the roof replacement was set in motion by Raisch and seconded by van Heuven, all in favor (10), all opposed (0), abstain (0), absent (1) – the roof replacement was approved.  Note: Bracken vote via proxy.
  2. MAC has received a proposal from a contracting company to build out a new space adjacent to the Primary Community room.
    1.                                           i.    Approval of the community room build out was set in motion by van Heuven and seconded by Hackley, all in favor (10), all opposed (0), abstain (0), absent (1) – the community room build out was approved.  Note: Bracken vote via proxy.

 

  1. 8.    Other Items
    1. None.

 

  1. 9.    Adjourn
    1. Parsons adjourned the meeting at 7:30 PM.